Skip to content

Example workbook. Read only

A small organization's Dashboard.

Riverbend Youth Mentors is fictional. This page shows the values from the example workbook that ships with the kit, as of its frozen date, October 12, 2026. It is a picture of the file, not a live tool.

Operations Hub, Dashboard. Today: Oct 12, 2026. FY 2026-27. Path: Organize

Riverbend Youth Mentors (example)

Example data

Your week

9 need attention, 1 due soon, 0 handled.

Next step: Resolve overdue items in Calendar. Keep an external due date unless the authority confirms a change. Record the recovery owner and next check in Actions. After completing a recurring task, record completion and set its next occurrence.

Weekly check: Priya Shah, backup Dana Holloway.

  • First Calendar item to reviewOverdue

    Annual conflict-of-interest disclosures from board members. Owner: Aisha Grant. Due Sep 16, 2026.

  • Deadlines past their dateOverdue

    2 overdue

    Resolve overdue items in Calendar. Keep an external due date unless the authority confirms a change. Record the recovery owner and next check in Actions. After completing a recurring task, record completion and set its next occurrence. Tab: Calendar.

  • Actions past their due dateOverdue

    3 overdue

    Review overdue actions. Complete them, hand them off, or agree a new internal target and note the reason. Keep any external obligation's due date unchanged. Tab: Actions.

  • Grant reports and deliverablesOverdue

    1 overdue, 1 due soon

    Open Grant Reports. If a report will be late, tell the funder early. Tab: Grant Reports.

  • Month-end reviewNeeds attention

    Last on Oct 8, 2026

    The latest review has open items. Clear them on the Month-End tab, then set each check to Yes. Tab: Month-End.

  • Minutes waiting for approvalNeeds attention

    3 waiting

    Put approval of these minutes on the next board agenda. Tab: Board Meetings.

  • Conflict-of-interest disclosuresNeeds attention

    3 missing

    Ask each board member marked on People for this year's disclosure. Tab: People.

  • Deadlines in the next 30 daysNeeds attention

    7 due, 1 with no owner

    Give every Calendar row an owner and a backup. Tab: Calendar.

  • Next board meetingDue soon

    Oct 20, 2026

    In 8 days. Send notice and the packet the way your bylaws require. Tab: Board Meetings.

  • Documents only one person can findNeeds attention

    2 with no backup

    Pick a second person for each one on the Documents tab and show them where it is. Tab: Documents.

  • SOPs past their review dateNeeds attention

    1 past review

    Reread each SOP past its date on the SOPs tab, fix what changed, set a new date. Tab: SOPs.

  • Money: months of unrestricted cashFor review

    2.4 months

    Unrestricted cash divided by average monthly spending. Budget 26% used with 28% of the year gone. Review both with your treasurer. Tab: Cash.

Setup answers: 18 of 18. Change them on Start Here.

Your routines

Each week, review what is overdue, confirm who owns the next step, and set your next check.

  • Weekly ops check. Open Dashboard, then update Calendar and Actions. Confirm each open item's owner, date and evidence location. Save your changes and put the next check in your own calendar. Tab: Calendar.
  • Month-end review. Monthly. Log it on Month-End. Tab: Month-End.
  • Board meeting cycle. Agenda and minutes: 06 Board Meeting Kit. Tab: Board Meetings.
  • Grant report cycle. Owner and draft date per report. Tab: Grant Reports.

The details behind each check

Overdue on your Calendar

2

Due in the next 30 days

7

IRS annual return due

Nov 16, 2026

This is 35 days away. Confirm the date and the form with your preparer.

Months of unrestricted cash

2.4

Next 5 open deadlines, oldest first

  • Annual conflict-of-interest disclosures from board members (Aisha Grant)Sep 16, 2026Overdue
  • Confirm last year's IRS return was filed and accepted (Priya Shah)Oct 5, 2026Overdue
  • Weekly 15-minute ops check (Priya Shah)Oct 16, 2026Due in 30 days
  • Board meetings, as your bylaws set them (Aisha Grant)Oct 20, 2026Due in 30 days
  • Corporate annual or biennial report to your state of incorporation (Dana Holloway)Nov 1, 2026Due in 30 days

This list comes from the Calendar tab. To change it, change the dates there.

Next board meeting

Oct 20, 2026

That is 8 days from today. Your bylaws say what notice the board is owed.

Minutes waiting for approval

3

Budget used so far

26% used, 28% of year gone

Spending and the calendar are within a few points of each other.

Unspent restricted grant money

$60,000

Restricted compared with cash: No flag

Days since last month-end review

4

Last review logged on Oct 8, 2026.

Next grant report due

Nov 6, 2026

That is 25 days from today. Each funder's own form and dates control.

Starter documents located

36 of 39

Documents with no backup person: 2

Board terms ending in 90 days

1

Conflict-of-interest disclosures missing: 3

Board Meetings

  • Sep 15, 2026 RegularHeld, minutes pendingCirculated
  • Oct 7, 2026 CommitteeHeld, minutes pendingDraft
  • Oct 20, 2026 RegularUpcomingUpcoming

Grants

  • Harbor Community Foundation$60,000
    Jul 1, 2026 to Jun 30, 2027. 23% spent, 28% of period gone
  • County Youth Services$90,000
    Oct 1, 2026 to Sep 30, 2027. Reimbursement. Period just started.
  • Northside Corporate Giving$15,000
    Sep 1, 2026 to Feb 28, 2027. 10% spent, 23% of period gone

Riverbend Youth Mentors is a made-up organization. Every name, date and dollar amount is invented. The workbook you buy opens blank, with this example as a second file.

The same Dashboard in Microsoft Excel. Fictional example data.Open full size
Your copy on day one, before anything is typed.Open full size

Where the numbers come from

  • Overdue and due in 30 days count the Calendar rows that apply to Riverbend. Rows switched off by its Start Here answers do not count.
  • IRS annual return due is the 15th day of the 5th month after the June 30 fiscal year end, moved to Monday because the 15th is a Sunday. Riverbend's preparer still confirms it.
  • Months of unrestricted cash is total cash less unspent restricted grant money, divided by average monthly expenses from the Budget tab.
  • Budget used next to year gone compares expenses so far with the share of the fiscal year that has passed.

A few of the example rows

  • Individual gifts Revenue$72,000
  • Foundation grants (restricted) Revenue, tagged Harbor$60,000
  • Government grants and contracts (restricted) Revenue, tagged County$67,500
  • Salaries and wages Expense$186,000
  • Program supplies and activities Expense$20,000
  • Mentor screening and training Expense, tagged Harbor$8,500

Budget lines from the Budget tab. Whole dollars, restricted revenue marked, program tags optional.

Get the Starter, $79See what is included